Vehicle Usage Agreement

Employees can qualify for a company vehicle if they travel miles or more per year for work purposes, need a service vehicle for their day-to-day work, or if they need a vehicle advantage. In order to qualify for a company vehicle, employees must complete a form and file a copy of their driver`s licence. Employees can only drive a company car if they have a valid driver`s license and a clean driver`s license for at least [X years]. A company vehicle directive or enterprise vehicle use agreement defines employees eligible for a vehicle in the company`s fleet. In addition, the qualification requirements for a company car, the basic rules that employees must follow for the use of company vehicles and disciplinary measures for the misuse of vehicles are presented. The personal use of a company vehicle for employees is a responsibility for businesses, but it is also an advantage that helps attract and retain employees. Companies should indicate in their vehicle policy whether personal use is permitted and that the company`s safety rules continue to apply during personal use. Annual Leasing Assessment – Determine the fair value of the vehicle by multiplying the annual rental value by the percentage of miles driven for personal use. [Company name] [authorized/not the personal use of corporate vehicles on a case-by-case basis].

Personal use includes the use of the vehicle for personal shopping between business activities, the commute between the workplace and the home, or the use of the vehicle outside of business hours. These include gas, oil, repairs, insurance, etc., which are intended for the portion of miles for commercial use. To use the standard mile set for a vehicle you own, you must use the vehicle during the first year of purchase. If you rent a vehicle and choose the standard mileage method, you must use the rate for the entire rental period, including extensions.

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